Event Checklist

Three Months Before

  1. Arrange
    1. Ambulance and Crew
    2. Port-a-Potties
    3. Entry Forms and Flyers
    4. Concessions
    5. Signs
    6. Finisher’s Patches
    7. Score Boards
    8. Checkpoint Equipment – Refer to list
    9. Fire Extinguishers
    10. Arrows, Dangers, Wrong Ways, Staplers, Staples
  2. Check Course for Bottlenecks

Two Months Before

  1. Finalize Course
  2. Post Accurate Mileage Markers Every Mile
  3. Decide On M.P.H. Averages
  4. Make Route Chart
  5. Mark Areas for Possible Checkpoints
  6. Add Free Times and Resets
  7. Set Exact Locations for Checks
  8. Make Master Information Sheet

Six Weeks Before

  1. Begin Finish Marking the Course
  2. Mark locations of:
    1. Free Times
    2. Resets
    3. M.P.H. Average Change
  3. Write Letter to Scoring Committee Chairperson
  4. Assign Jobs for Race Week-end
  5. Make Out Personel List

One Month Before

  1. Mail Flyers
  2. Make Arrangements for Drinking Water
  3. Write Speech for Riders Meeting
  4. Send Flyers to Local Motorcycle Publications
  5. Send route sheet information to circuit for scroll preparation. Also, be sure to send it to the website’s of the sanctioning circuits.

Three Weeks Before

  1. Verify
    1. Ambulance and Personnel
    2. Concessions
    3. Trophies
    4. Patches
    5. Port-a-potties
    6. Fire Extinguishers

The Week Before

  1. Set Up Gas Stops (see diagram)
  2. Place Mile Markers on the Course (2.9,3,5, 10, 15,etc.)
  3. Place Signs on the Course
    1. Free Time
    2. Mileage Reset
    3. M.P.H. Average
  4. Set Up Sign-In Booth
  5. Place Enduro Signs on Roads Leading to Camp Grounds
  6. Set Up Scoreboards near Sign-In Area
  7. Withdraw $200.00 – ones, $300.00 – fives (change for sign-in)

Friday Before

  1. Pre-riders Should Begin Riding the Course
  2. Re-ride the Course Replacing Markers That May Be Missing
  3. Mark Turn Arrow Mileage on Red and White Arrows

Saturday Before

  1. Complete Checklist of All of the Above
  2. Open Sign�In Booth
  3. Distribute Checkpoint Equipment
  4. Show Checkpoint Personal the Location of Their Checkpoints
  5. Show Road Crossing Guards Their Positions
  6. RELAX

RACE DAY

  1. PANIC
  2. Open Sign-In Booth (6:00 AM.)
  3. Distribute Drinking Water for the Riders
  4. Give Rider’s Meeting
  5. Distribute Personnel
  6. Ride to Each Checkpoint (20-30 mm.) Ahead of Riders to Check:
    1. Set-Up Correctly
    2. Clocks Are Set Correctly
  7. Close Sign-In Booth and Turn It over To Scoring Committee
  8. Sweep the Course for Delinquent Riders
  9. Absolve Protest
  10. Hand Out Trophies
  11. Clean Up Area

This is the checklist used by Bob McKnight of CycleLand in Nacogdoches. He has the reputation for doing one of the best, most organized events in the TSCEC. You can see why by looking at his checklist, and the detail that he goes to. This list may not suit your club’s situation or timetable, but it is an excellent list that you can modify to fit your clubs needs.