BYLAWS
OF
TEXAS
STATE CHAMPIONSHIP ENDURO CIRCUIT, INC
(T.S.C.E.C.,
INC.)
These
Bylaws (referred to as the “Bylaws”) govern the affairs of the Texas State Championship Enduro Circuit,
Inc., a non-profit corporation (referred to as the “corporation”) organized
under the Texas Non-Profit corporation Act (referred to as the “Act”).
ARTICLE
ONE
OFFICES
Principal
Office
1.01. The principal office of the Corporation in the
State of Texas shall be located at . The corporation shall have such
other offices, either in the State of Texas or elsewhere, as the Governing Body
may determine. The Governing Body may change the location of any office of the
Corporation.
Registered
Office and Registered Agent
1.02 The Corporation shall comply with the
requirements of the Act and maintain a registered office and registered agent
in Texas. The registered office may, but need not, be identical with the
Corporation’s principal office in Texas. The Board of Directors may change the
registered office and the registered agent as provided in the Act.
ARTICLE
TWO
Class
of Members
2.01.
The Corporation shall have two types of members, which shall consist of
existing motorcycle enduro clubs that wish to be affiliated with this
regulatory organization and individuals that wish to compete in events
sponsored by those clubs. The
Corporation shall keep an accurate ledger of current members.
Admission
of Members
2.02 A motorcycle enduro club may be admitted to
membership by the Governing Body, thereby becoming affiliated with the
Corporation, after application and after first sponsoring a non-circuit enduro
to show it’s aptitude and ability for enduro sponsorship and upon the approval
of 75% of the members attending said non-circuit enduro. An individual member
may be admitted by paying the annual membership fee, which is to be determined
by the Governing Body.
Renewal
of Membership
2.03.
Any club member that has withdrawn it’s membership or has had it's membership
or affiliation cancelled for any reason may apply for readmission ion to the
corporation in the same manner as a new club. In such case, the Governing Body
may waive the requirement to sponsor a non-circuit enduro prior to readmission.
Discipline.
Suspension, or Termination of Members
2.04.
The Governing Body may impose reasonable sanctions on a member, or suspend or
expel a member from the Corporation, for good cause upon formal written
complaint, investigation and hearing conducted by the Circuit President, and on
approval of termination by two-thirds of the member clubs. Good Cause may
include among other things, the default of an obligation to the corporation to
pay fees or dues for a period of thirty (30) days following the delivery of
notice of default, or a material and serious violation of the Corporation’s
Articles of Incorporation, Bylaws, or rules or rule of 3.aw, or the member’s
inability to sponsor an acceptable enduro. The Governing Body may not take any
action against a member without giving the member adequate notice and an
opportunity to be heard. To be deemed adequate, notice shall be in writing and
delivered at least ten (10) days prior to the hearing. However, shorter notice
may be deemed adequate if the Governing Body determines that the need for a
timely hearing outweighs the prejudice caused to the member and if a statement
of the need for a timely hearing is included in the notice.
Resignation
2.05.
Any member club may resign from the Corporation by submitting a written
resignation to the Circuit President. The resignation need not be accepted by
the Corporation to be effective
Membership,
Fees, Dues and Assessments
2.06.
The Governing Body may set and change the amount of an initiation fee, if any,
and the annual dues payable to the Corporation by member clubs. Dues shall be
payable in advance each season.
Transfer
of Membership
2.07.
Membership in the Corporation is not transferable or assignable. Membership
terminates on the dissolution of the Corporation or the dissolution of the
member club.
Waiver
of Interest in Corporations Property
2.08.
The Corporation shall own all real and personal property, including all
improvements located on the property acquired by the Corporation. A member club
shall have no interest in specific property of the corporation. Each member
club hereby expressly waives the right to requite partition of all or part of
the Corporations property.
ARTICLE
THREE
MEETINGS
OF MEMBERS
Annual
Meeting
3.01. The corporation contemplates that each
individual member club shall maintain it’s own internal organization pertaining
to it’s day to day activities, including it’s own internal membership meetings.
The only membership meeting of the Corporation shall be as specified in these
Bylaws pertaining to the organization and operation of the Governing Body of
the corporation.
ARTICLE
FOUR
GOVERNING
BODY
Management
of the Corporation
4.01. The affairs of the Corporation shall be managed
by a governing body known as the “Club Council”.
Number
and Tenure of Club Council Members
4.02. The Club Council shall be composed of two (2)
representatives from each member club and shall serve for a term of one (1)
year.
Nomination
and Election of Members of Club Council
4.03.
Each member club shall be responsible for it’s own internal procedures for
nominating and electing it’s two (2) representatives to serve on the Club
Council, including those procedures necessary to fill any vacancies that may
occur.
Annual
Meeting
4.04 The annual meeting of the Club Council shall
occur each year at a time and place designated by the Circuit President.
Special
Meetings
4.05. Special meetings of the Club Council may be
called by or at the request of the Circuit President or any two (2) member
clubs represented on the Club Council. A person or persons authorized to call
special meetings of the Club Council may fix any place that will be convenient
for a majority of the Club Council members that will be in attendance within or
without the State of Texas as the place for holding a special meeting. The
person or persons calling a special meeting shall notify the Secretary of the
information required to be included in the notice of the meeting. The Secretary
shall give notice to the members of the Club Council as requited by the Bylaws.
Notice
4.06. Written or printed notice of any special
meeting of the Club Council shall be delivered to each member of the Club
Council not less than seven (7) nor more than sixty (60) days before the date
of the meeting, unless good cause exists for shortening or lengthening the notice
period. The notice shall state the place, date and tine of the meeting, who
called the meeting, and purpose or purposes for which the meeting is called.
Quorum
4.07.
At least one (1) Club Council member from sixty percent (60%) of member clubs
shall constitute a quorum for the transaction of business at any meeting of the
Club Council. Club Council members present at a duly called or held meeting in
which a quorum is initially present may continue to transact business even if
the Club Council members leave the meeting so that less than the quorum
remains. However, no action may be approved without the vote of at least a
majority of the number of Club Council members required to constitute a quorum.
If a quorum is present at no time during a meeting, a majority of the Club
Council members present may adjourn and reconvene the meeting one (1) time
without further notice.
Duties
of Club Council Members
4.08. Club Council members shall exercise ordinary
business judgment in managing the affairs of the Corporation. In acting in
their official capacity of Club Council members of this Corporation, Club
Council members shall act in good faith and take actions they reasonable
believe to be in the best interests of the Corporation and that are not
unlawful. In all other instances, the Club Council shall not take any action
they should reasonably believe would be opposed to the Corporation’s best
interests or would be unlawful.
Actions
of Club Council
4.09
The Club Council shall try to act by consensus. However, the vote of a majority
of Club Council members present and voting at a meeting at which a quorum is
present shall be sufficient to constitute the act of the Club Council unless
the act of a greater number is required by law or the Bylaws or other rule duly
adopted by the Club Council. Voting by proxy is not permitted.
Compensation
4.10. Club Council members shall not receive salaries
for their service. The Club Council may adopt a resolution providing for
payment to Club Council members of a fixed sum and expenses of attendance, if
any, for attendance at each meeting of the Club Council. A Club Council member
may serve the corporation in any other capacity and receive compensation for
those services. Any compensation that the corporation pays to a Club Council
member shall be commensurate with the services performed and reasonable in
amount.
Board of Directors
4.11
The Club Council shall elect four members from the general membership,
which with the elected officers will comprise the TSCEC Board of Directors.
These four members shall be selected based on geographic boundaries, with two
members coming from the Sabine Division, one selected from the South portion of
the Sabine Division, and one selected from the North portion of the Sabine
Division. Likewise, two members will be selected from the High Plains Division,
one from the Northern portion, and one from the Southern portion. The Board of
Directors will be empowered to make any decision that can be made by the Club
Council, except rules changes, and changes to the By-Laws. The Board of
Directors shall act as advisors to the circuit and make any interpretations of
the TSCEC rules as may be required during the year. A majority of the Board
must reach agreement on all decisions, and all Board members must be contacted,
either by mail, e-mail or telephone.
ARTICLE
FIVE
OFFICERS
Officer
Position
5.01. The officers of the corporation shall be a
President, Vice President, Points
Keeper, Secretary/Treasurer, and Immediate Past President. The Club Council may
create additional officer positions, define the authority and duties of each
such position, and elect or appoint persons to fill the positions. Any two (2)
or more offices may be held by the same person, except the offices of the
President, Vice President and Secretary/Treasurer.
Election
and Term of Office
5.02. The officers of the corporation shall be
elected annually by the Club Council at regular annual meeting. Each officer
shall hold office until a successor is duly selected and qualified. An officer
may be elected to succeed himself or herself in the same office.
Removal
5.03. The Club Council may remove any officer elected
or appointed by the Club Council with good cause.
Vacancies
5.04. The Club Councilor may fill a vacancy in any
office for the unexpired portion of the term.
President
5.05. The President shall be the Chief Executive
Officer of the Corporation. The President shall supervise and control all of
the business and affairs of the Corporation. The President shall preside at all
meetings of the Club Council. The President may execute any contracts or other
instruments that the Club Council has authorized to be executed. However, the
President may not execute instruments on behalf of the Corporation if this
power is expressly delegated to another officer or agent of the Corporation by
the Club Council, the Bylaws, statute, or other rule duly adopted by the Club
Council. The President shall perform all other duties prescribed by the Club
Council and all other duties incident to the office of president.
Vice
President
5.06. When the President is absent or is unable to
act or refuses to act, a Vice President shall perform the duties of the
President. When a Vice President acts in place of the President, the Vice
President shall have all the powers of and be subject to all the restrictions
upon the President. If there is more than one (1) Vice President, the Vice
Presidents shall act in place of the President in the order of votes received
when elected. A Vice President shall perform other duties as assigned by the
President or Club Council.
Treasurer
5.07. The Treasurer shall:
(a) Have charge and custody of, and be
responsible for all funds of the Corporation.
(b) Receive and give receipts for monies due and
payable. to the Corporation from any source.
(c) Deposit all monies in the name of the
Corporation in banks, trust companies or other depositories as provided in the
Bylaws or as directed by the Club Council or President.
(d) Write checks and dispose funds to discharge obligations
of the Corporation.
(e) Maintain the financial books and records of
the Corporation.
(f) Prepare financial reports at least annually.
(q) Perform other duties as assigned by the
President or the Club Council.
(h) Perform all of the duties incident to the
office of Treasurer.
Secretary
5.08. The Secretary shall:
(a) Give all notices as provided in the
Bylaws or as required by law.
(b) Take minutes of the meetings of the Club
Council and
keep
the minutes as part of the Corporate Records.
(c) Maintain custody of the Corporate Records and
of the seal of the Corporation, if any.
(d) Affix the seal of the Corporation, if any, to
all documents as authorized.
(e) Keep a register of the mailing address of
each member club, Club Council member, officer and employee of the Corporation.
(f) Perform duties as assigned by the president
or by the Club Council.
(g) Perform all duties incident to the office of
the Secretary.
5.09.
The Pointskeeper shall:
(a). Quickly and accurately collect results from
member clubs.
(b.) Tabulate said scores and maintain year end
standings for each duly registered competition member of TSCEC.
(c.) Promptly transfer standings to TSCEC
webmaster for posting, and to any other media that may require such standings.
5.10 The Immediate Past President shall:
(a.) Act as consultant to current Board of
Directors and may vote on any matter that may come before the Board.
ARTICLE
SIX
TRANSACTIONS
OF THE CORPORATION
Contracts
6.01. The Club Council may authorize any officer or
agent or agents of the Corporation to enter into a contract or execute and
deliver any instrument in the name of and on behalf of the Corporation. This
authority may be limited to a specific contract or instrument or it may extend
to any number or type of possible contracts and instruments.
Deposits
6.02. All funds of the Corporation shall be deposited
to the credit of the Corporation in banks, trust companies, or other
depositories that the Club Council selects.
Gifts
6.03. The Club Council may accept on behalf of the
Corporation any contribution, gift, bequest, or devise for the general purposes
or for any special purpose of the corporation. The Club Council may make gifts
and give charitable contributions that are not prohibited by the Bylaws, the
Articles of Incorporation, state law, and any requirements for maintaining the
Corporation’s federal and state tax status.
Potential
Conflicts of Interest
6.04. The Corporation shall not make any loan to a
Club Council member or officer of the Corporation. A member club, Club Council
member or officer of the Corporation may lend money to and otherwise transact
business with the Corporation except as otherwise provided by the Bylaws,
Articles of Incorporation and all applicable laws. Such a person or entity
transacting business with the corporation has the same rights and obligations
relating to those matters as other persons transacting business with the
Corporation. The corporation shall not borrow money from or otherwise transact
business with a member club, Club Council member, or officer of the corporation
unless the transaction is described fully in a legally binding instrument and
is in the best interests of the corporation. The corporation shall not borrow
money from or otherwise transact business with a member club, Club Council
member, or officer of the corporation without full disclosure of all relevant
facts and without the approval of the Club Council, not including the vote of
any person having a personal interest in the transaction.
Prohibited
Acts
6.05. As long as the corporation is in existence and
except with the prior approval of the Club Council, no member club, Club
Council member or officer of the Corporation shall:
(a) Do any act in violation of the Bylaws or a
binding obligation of the Corporation.
(b) Do any act with the intention of harming the
corporation or any of it’s operations.
(C) Do any act that would make it impossible or
unnecessarily difficult to carry on the intended or ordinary business of the
Corporation.
(d) Receive an improper personal benefit from the
operation of the corporation.
(e) Use the assets of the corporation directly or
indirectly, for any purpose other than carrying on the business of the
Corporation.
(f) Wrongfully transfer or dispose of Corporate
property, including intangible property such as goodwill.
(g) Use the name of the Corporation (or any
substantially similar name) or any trademark or trade name adopted by the
Corporation, except on behalf of the Corporation in the ordinary course of the
Corporation’s business.
ARTICLE
SEVEN
BOOKS
AND RECORDS
Required
Books and Records
7. 01.
The corporation shall keep correct and complete books and records of account. The Corporation’s books and records shall include:
(a) A file endorsed copy of all documents filed
with the Texas Secretary of State relating to the Corporation, including but
not limited to, the Articles of Incorporation, and any articles of amendment,
restated articles, articles of merger, articles of consolidation, and statement
of change of registered office or registered agent or both.
(b) A copy of the Bylaws, and any amended
versions or amendments to the Bylaws, and a copy of the Official Rulebook for
the current year.
(c) Minutes of the proceedings of the Club
Council.
(d) A list of the names and addresses of the
member clubs, Club Council members, and officers of the Corporation.
(e) A financial statement shows the assets,
liabilities, and net worth of the corporation at the end of the three most
recent fiscal years.
(g) All rulings, letters and other documents
relating to the corporation’s federal, state and local tax status.
(h) The Corporation’s federal, state and local
income tax returns for each of the Corporation’s three most recent tax years.
Inspection
and Copying
7.02. Any member club, Club Council member or officer
may inspect and receive copies of all books and records of the corporation
required to be kept by the Bylaws if such person or entity has a proper purpose
related to the person’s or entity’s interest in the Corporation and if the
person or entity submits a request in writing. The Club Council may establish
reasonable tees for copying the Corporation’s books and records. The requested copies of books or records
shall be provided no later than ten (10) working days after the corporation’s
receipt of a proper written request.
ARTICLE
EIGHT
FISCAL
YEAR
8.01. The fiscal year of the corporation shall begin
on the first (1st) day of January and end on the last day in December, in the
same year.
ARTICLE
NINE
WAIVER
OF NOTICE
9.01. Any notice required or permitted by the Bylaws
to be given to a member club, Club Council member or officer may be given by
mail, which notice shall be deemed to be delivered when deposited in the United
States mail addressed to the person or entity at his, her or it’s address as it
appears on the records of the Corporation with postage prepaid. A person or
entity may change his, her or it’s address by giving written notice to the
Secretary of the Corporation.
Signed
Waiver of Notice
9.02. Whenever any notice is required to be given
under the provisions of the Act or under the provisions of the Articles of
Incorporation or Bylaws, a waiver in writing signed by a person or entity
entitled to receive a notice shall be deemed equivalent to the giving of the
notice. A waiver of the notice shall be effective whether signed before or
after the time stated in the notice being waived.
Waiver
of Notice by Attendance
9.03. The attendance of a person or representative of
an entity at a meeting shall constitute a waiver of notice of the meeting
unless the person or representative attends for the express purpose of
objecting to the transaction of any business because the meeting is not
lawfully called or convened.
ARTICLE
TEN
SPECIAL
PROCEDURES CONCERNING MEETINGS
Meeting
By Telephone
10.01. The Club Council may hold a meeting by
telephone conference in which all persons participating in the meeting can hear
each other. The notice of a meeting by telephone conference must state the fact
that the meeting will be held by telephone as well as all other matters
required to be included in the notice. Participation of a person in a
conference call meeting constitute presence of that person at the meeting.
Decision
without Meeting
10.02. Any decision required or permitted to be
made at a meeting of the Club Council may be made without a meeting if a
written consent to the decision is signed by all of the persons entitled to
vote on the matter. The original signed consents shall be placed in the
Corporation minute book and kept with the Corporation’s records.
ARTICLE
ELEVEN
Amendment
TO BYLAWS
11.01. These Bylaws may be altered, amended, or
repealed and new Bylaws may be adopted by the Club Council. The notice of any
meeting in which the Bylaws are altered, amended, or repealed or at which new
Bylaws are adopted shall include the text of any existing provisions proposed
to be altered, amended or repealed. Alternatively, the notice may include a
fair summary of those provisions.
ARTICLE
TWELVE
ADOPTION
OF OFFICIAL RULES GOVERNING ENDUROS
12.01. The Club Council may adopt official rules
governing enduros which are not in conflict with the Articles of Incorporation
or Bylaws of the Corporation, which rules shall be binding on all members and
participants in the circuit enduros.
ARTICLE
THIRTEEN
SEAL
13.01.
The Club Council may provide for a corporate seal. Such a seal would consist of
two concentric circles containing the initials “T.S.C.E.C”, the word “Texas” in
one circle and the word “Incorporated” together with the date of incorporation
of the Corporation in the other.
Certificate
of Secretary
I
certify that I am the duly elected and acting Secretary of T.S.C.E.C., Inc.,
and that the foregoing Bylaws constitute the Bylaws of the Corporation. These
Bylaws were duly adopted at a meeting of the Club Council held on August, 17th,
2002
Signature
Printed
Name
SECRETARY
OF THE CORPORATION